RESEARCH DATA MANAGEMENT SERVICE GROUP
Comprehensive Data Management Planning & Services

Love Your Data Activity 2: HAVE A PLAN

Have a plan for organizing your data. This usually includes a folder structure and file naming scheme (plan). Easier said than done, but here are a few helpful tips. Make file names unique, including the most important identifying information of the project. File names should be short, so do not try to include all of these, but elements of a good file name may include:

  • project name, acronym, or research data name

  • study title

  • location information

  • researcher initials

  • date (consistently formatted, i.e. YYYYMMDD)

  • version number

Things to avoid

phd052810s_storyInFileNames

Source: http://www.phdcomics.com/comics/archive.php?comicid=1323

phd101212s_finaldoc

Source: http://www.phdcomics.com/comics/archive.php?comicid=1531

Tell Us

  • What’s your file naming scheme?

  • Would you change anything about it now, if you could?

  • What tools do you use to keep your files organized?

  • Post your answer on Twitter (#LYD16, and tag @CUrdmsg), Instagram or Facebook (#LYD16)

Resources