Comprehensive Data Management Planning & Services

Sharing data

Sharing data makes it possible for researchers to conduct synthetic and comparative studies, to validate research results, and to reuse data for teaching and further research. Furthermore, sharing can increase the impact of research (Piwowar 2007). Sharing is also required by an increasing number of funders and publishers. Funders seek to maximize the impact of the research they fund by encouraging or requiring data sharing. Publishers seek to ensure the research they publish is reproducible, and that sufficient information is included for the scholarly record.

Strategies for sharing

Data sharing encompasses all strategies by which an investigator might make their data available to a broader audience, including:

  • deposit to a discipline-specific data center (see re3data for a searchable list of repositories)
  • deposit to Cornell's digital repository (eCommons)
  • submission to a journal publisher in conjunction with a related publication
  • publication in a data journal
  • independently-developed infrastructure for data distribution

While there are many strategies for sharing, we recommended that researchers submit data to an established data system or repository whenever possible.  Depositing to an established repository will help to ensure that data are consistently available and accessible, and preserved for future use. While personal or lab websites, Electronic Lab Notebooks (ELNs), wikis, and similar tools may be sufficient for short term sharing, they are usually not great choices for the long term. The best solution will ensure that data is discoverable, accessible, and preserved over the long term. The RDMSG can help researchers select an appropriate repository, data journal, or other strategy for sharing data.

Choosing a repository

Repository policies will vary; confer with potential repositories or publishers to determine:

  • that they will accept the data
  • requirements for submission
  • long-term preservation policy
  • whether there are any fees associated with deposit

In order to identify potential places to publish or share data, researchers may:

  • consult the list of data publication services at Cornell
  • locate an external service by consulting an online catalog of research data repositories
  • obtain assistance from an RDMSG consultant to identify services, data centers, and repositories with which to publish data

Issues and exceptions

Intellectual property issues related to research data are complex. Ownership of data may rest with the researcher, the institution, or the funder, depending on the nature of the researcher's appointment, grant contract conditions, and whether there are patent implications. Consult the Special Considerations section of the Data Management Planning guide for more help explaining circumstances that prevent data sharing in a data management plan, and Cornell services related to intellectual property and copyright for a list of services related to copyright, technology transfer, university policies and more.

Conditions for reuse

When sharing data, it is important to document any conditions for reuse. Documentation should include a description of any standard licenses applied to the data, as well as any additional terms of use. For an overview of issues associated with managing intellectual property rights in data projects, see the Introduction to Intellectual Property Rights in Data Management white paper prepared by Peter Hirtle, Senior Policy Advisor, Cornell University Library.

Private and confidential data, or data with commercial implications

Researchers may have ethical or legal obligations to maintain confidentiality and to protect the privacy of research subjects, or may have other circumstances requiring secure data storage or restricted access to data, such as licensing restrictions that prohibit data sharing. Data may also be part of a research project with commercialization potential. Funders and publishers recognize that there are legitimate circumstances under which an investigator cannot share their data, and a data management plan should explain those circumstances.


Sharing detailed research data is associated with increased citation rate. Heather A. Piwowar, Roger S. Day, Douglas D. Fridsma. PLoS ONE 2(3): e308. 2007.

Related information

Data citation. Cornell Research Data Management Service Group. Information and guidance about citing data sets.

Frequently asked questions. Cornell Research Data Management Service Group. Addresses more questions about data sharing.

Metadata and describing data. Cornell Research Data Management Service Group. Information about documenting data for sharing.

Preparing tabular data for description and archiving. Cornell Research Data Management Service Group. An outline of best practices for preparing spreadsheets and other tabular data for publication.